Freelance Coordinator, Brand & Marketing

The Company

Since 1945, EBONY has celebrated and chronicled Black excellence and leadership worldwide. In January 2021, the iconic brand was relaunched under new ownership as EBONY Media Group, a diversified multi-platform media company. This is an exciting chapter for the beloved brand, and we are looking for talented, enthusiastic candidates to join our close-knit, highly collaborative team. We’re calling all innovators and creators who want to be part of the legacy by helping shape EBONY’s future!

The Role

We are seeking a highly organized and proactive Team Coordinator to support our fast-paced Brand and Marketing team. In this role, you will be responsible for managing team workflows, coordinating schedules, and ensuring seamless communication between departments. You will play a key role in keeping projects on track and supporting day-to-day operations within our creative, integrated marketing, communications, and affiliate.

Responsibilities

Project Management

• Contribute to ideation of strategic and creative concepts for co-branded content (RFPs)
• Support creative, comprehensive, and concise pitch decks and proposals for co-branded content ideas
• Organize and maintain confidential files, records, and databases
• Assist in project coordination, ensuring deadlines and deliverables are met
• Plan and execute department events, meetings, and off-site gatherings
• Support budgeting and expense tracking for executive-related activities
  
  

Team & Project Coordination

• Organize and maintain project timelines, schedules, and deliverables
• Act as the point of contact between teams, ensuring smooth communication and workflow.
• Assist in managing editorial calendars, production schedules, and content deadlines.
  
  

Communication & Collaboration

• Facilitate collaboration between editorial, creative, marketing, and production teams.
• Communicate updates on projects, deadlines, and priorities to stakeholders.
• Coordinate with external partners, freelancers, and vendors as needed.
• Assist in preparing communications, newsletters, and announcements for the executive team
  
  

Budget Management

• Track team expenses, invoices, and budgets as needed.
• Receive and QC RFPs, IOs, and client assets
  
  

Process Improvement & Efficiency

• Identify opportunities to improve team workflows and implement organizational best practices.
• Support leadership with reporting, performance tracking, and operational insights.
  
  

Administrative & Operational Support

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and documents for internal and external meetings.
• Handle correspondence, emails, T&E reports and phone calls on behalf of executives.
• Assist with onboarding new team members by coordinating resources and documentation.
  
  

Qualifications

• 2+ years of experience in team coordination, project management, or administrative support (preferably in a media, publishing, or entertainment environment).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in project management tools (Asana, Trello, Monday.com, or similar).
• Ability to work in a fast-paced environment and manage multiple priorities.
• Familiarity with digital media, content production, or marketing processes is a plus.
• Demonstrated self-starter with the ability to handle many projects, prioritize work assignments, meet deadlines, and work independently in a fast-paced environment
• Excellent communication, writing skills and customer service skills
• Excellent written and verbal communication skills
• Highly organized with great project management skills
• Detail oriented