Overview: We are seeking a highly organized and proactive Executive Assistant / People Team Coordinator to join our team. You will work closely with two executive leaders, providing executive assistance, while also supporting HR team initiatives and operational tasks. This is an opportunity for someone who thrives in a dynamic environment and enjoys contributing to both strategic and operational goals.
This is a remote position, with a strong preference for candidates based in the Austin, TX area.
Key Responsibilities:
Executive Support (25-35% of the role):
- Provide high-level administrative support to two senior HR leaders, including:
- Calendar Management: Scheduling and managing complex calendars across multiple time zones, ensuring effective time management.
- Travel Coordination: Arranging travel logistics, including flights, accommodations, and itineraries.
- Invoices and Expense Processing: Handle and process invoices and expense reports in a timely and accurate manner.
- Board Preparation: Assisting with the preparation of presentations, reports, and materials for board meetings and leadership reviews.
- Team Meetings and Offsites: Coordinating logistics, agendas, and materials for HR team meetings and offsites.
People Team Support
- Vendor Management: Maintain vendor contracts and renewals, ensuring timely renewals and compliance with company policies.
- Workday Data Management (backup support): Update and maintain employee data in Workday with a high degree of accuracy and attention to detail.
- Employee Point of Contact: Act as the first point of contact for new hires and employees. Provide information and guidance or escalate inquiries as appropriate.
- New Hire Orientation & Onboarding: Conduct new hire orientation and create a seamless, exciting onboarding experience for all new hires.
- HR Initiatives & Training Support: Participate in and assist the greater People Team with HR initiatives and Learning & Development opportunities based on the needs of the business/teams.
- Collaboration: Collaborate on current and future people initiatives to drive employee engagement, culture, and success.
- Employee Relations: Work with the team on employee relations matters and provide support in resolving issues.
- Exit Process: Conduct exit interviews and manage the exiting process for all departing employees, ensuring a smooth transition and appropriate documentation.
- Ad-Hoc Support: Work on ad-hoc reports, research, organizational charts, presentations, audits, and other initiatives/projects as needed.
- Miscellaneous Duties: Perform any other duties and tasks related to the Department’s role and responsibilities that might be assigned.
Skills & Qualifications:
- Minimum of 3 years of experience in Human Resources, with a strong focus on employee relations, HR Business Partnering, HR operations with demonstrated or a proven ability to manage onboarding, performance management, HR compliance, etc. in a fast-paced environment
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Exceptional communication and interpersonal skills, with a customer service mindset.
- High proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
- Experience working with HR systems such as Workday is a plus.
- Ability to work independently, exercise judgment, and maintain confidentiality.
- Strong attention to detail and commitment to accuracy.
- Experience with vendor management, process documentation, employee relations, and onboarding is a plus.
What We Offer:
- The opportunity to play a pivotal role in supporting HR leadership while making a broader impact across the HR function.
- A collaborative, fast-paced work environment.
- Professional growth and development opportunities.
Base Salary: $81,000 - $108,000
